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Synchronize files between Dalux Box and your PC with Dalux Sync

Dalux Sync is for synchronizing files between Dalux Box and your Windows computer.

Dalux Sync makes it easy to upload and download files in bulk, create folder structures, and back up your projects.

New files and their metadata can be uploaded directly from the desktop folder structure. If a project is using File naming templates, these are also shown during the Dalux Sync upload.

Table of contents

  1. How to set up Dalux Sync
  2. How to use Dalux Sync

 Technical information

Dalux Sync is available for projects with Dalux Box. Note that this guide shows the process on Windows 11. If using a previous version of Windows, it might appear differently.

How to set up Dalux Sync

To download Dalux Sync log into any Dalux project on Dalux Desktop.

In the top right corner, click on your profile name Download  Find 'Dalux Sync' in the list 'Download'.

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Once the installation file is downloaded, please follow the instructions until the installation is complete. 

Make sure that the latest version of Dalux Sync is installed on the computer, to avoid any issues when connecting with your Dalux project. 

Once Dalux Sync is installed, it will be visible in the File Explorer as a 'Dalux' folder.

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To start working with Dalux Sync, first log in with Dalux credentials.

To do so:
Right-click 'Dalux' in the File Explorer 'Show more options' Download new project.

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This will show a login window. Login with the same credentials normally used with Dalux.

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Once logged in, you can start downloading folders and files from your project.

How to use Dalux Sync

Download a project

After logging in with Dalux credentials, files can be downloaded from Dalux projects you have access to.

To do so:

Right-click 'Dalux' in the File Explorer 'Show more options' Download new project.

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A pop-up window will show all the projects associated with the account, that can be downloaded. Click on the project that needs to be downloaded.

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The next windows will show the folder structure from the Dalux project.

Select which file area, folders, or subfolders you would like to download, by setting a checkmark in front of them. Selecting the top folders automatically selects the subfolders.

When the desired folders have been selected, click 'Download project'.

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When the download is complete, a window will show what has been downloaded.

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Once downloaded, the files are available on the computer and can be worked with without an active internet connection.

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 User permission

Dalux Sync follows the permissions in the Dalux project per user.

Editing, adding, or deleting files with Dalux Sync is only possible in folders where these permissions are active for the user.

Contact the project administrators to address any insufficient permissions on the project.

Synchronize local files with a Dalux project

To synchronize with the Dalux project:

Right-click the project folder in Dalux Sync 'Show more options' Download.

This can also be done on individual folders or sub-folders.

This automatically checks the folders and will synchronize with the Dalux project. A pop-up window will show what, if any, changes have been made.

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Upload local files for the Computer to Dalux Box

To upload files to the Dalux project:

Right-click the project folder in Dalux Sync 'Show more options' Upload.

This can also be done on individual folders or sub-folders - but not individual files.

Before uploading files, various metadata from File naming templates can be filled out. Metadata can be set for multiple files at the same time.

Select the files that need to be uploaded and click 'Upload'

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After the upload is complete, a confirmation window will show what files were uploaded and if there were any errors.

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Download additional folders to an already downloaded project

Single or multiple specific folders can be downloaded, instead of downloading the entire project. This can be useful if you do not need access to specific files from other trades or disciplines. This helps to minimize the amount of time spent downloading files and folders from a project.

Folders can be downloaded as the project progresses.

The same process as downloading a project for the first time is followed.

To do so:
Right-click 'Dalux' in the File Explorer 'Show more options' Download new project.

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From the pop-up window, select the same project.

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The next windows will again show the folder structure from the Dalux project.

Select which new folders, or subfolders you would like to download, by setting a checkmark in front of them. When the desired new folders have been selected, click 'Download project' again.

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Create folders with Dalux Sync

Note: It is not possible to rename folders or files via Dalux Sync. Renamed files or folders will be identified as a new addition and a new file or folder will be created in Dalux Box. If doing so, the original folder or file will still be in the Dalux platform and will need to be deleted from Dalux.

 User permission

To be able to create folders or change folder structure in Dalux Box, using Dalux Sync, you must be a project administrator.

This feature also needs to be activated in project settings.

To do so, the following setting must be activated in Settings Box Dalux Sync 'Folder creation permissions'.

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If logged in to Dalux Sync as a user with project administrator rights on a project, new folders in Dalux can be created from the File Explorer. When uploading via Dalux Sync, the upload window will show that a new folder will be added to Dalux Box.

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Delete files in Dalux Sync

If the logged-in user has permission to delete files from Dalux Box, they can also delete files with Dalux Sync. It is not possible to delete folders with Dalux Sync.

Files deleted in the File Explorer will be deleted from the Dalux project when clicking Upload on the project or folders.

The upload window will show if files are going to be deleted. Select the files to be deleted from the list and click 'Upload'.

A confirmation prompt will appear. Click 'Yes' to continue with the deletion of the files.

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Deleted files will still be available for project admins, in the 'Deleted files' section, in the Settings Box.

Switch to a different Dalux account

If needed, a different account can be switched by:
Right-click 'Dalux' in the File Explorer 'Show more options' 'Dalux Sync' 'Log out'.

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The login prompt will now appear, and different user credentials can be entered.

Move the Dalux Sync folder to a different location

If needed, the Dalux Sync folder can be moved to a different location on the computer.

The Dalux Sync folder cannot be moved to a network location.

To do this:

Right-click 'Dalux' in the File Explorer 'Show more options' 'Dalux Sync' 'Move Dalux folder'.

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A new folder can be selected. The existing project will not be moved, and the old Dalux Sync folder will remain in the old location.

The File Explorer needs to be restarted. Always save your work before clicking 'OK'.

Projects will need to be downloaded again to the new folder. 

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Backup Dalux project files with Dalux Sync

 User permission

You must be a project administrator to back up a project.

With Dalux Sync, files in the project can be backed up locally on the computer. 

A backup contains all the latest files and previous versions from the selected folders.

Right-click 'Dalux' in the File Explorer 'Show more options' 'Dalux Sync' 'Backup'.

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Then click on the project that needs to be backed up.

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Then choose the folders that need to be backed up and click 'Backup project'.

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The backed-up folders will be available from your Dalux Sync folder in a "Projectname_backup" format.

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Delete a project from your PC

If you no longer want to have a project's files on your PC, you can simply delete the folder from the registry by right-clicking it and clicking on 'Delete'.

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Doing this, will not delete the project in Dalux and you can still access all the files by logging into the project in your browser or on the Dalux App. You can re-synchronize it anytime by downloading the project again.

If you want to close your Dalux project completely, follow this guide: How to end your project.

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